G4S Inception Office Administrator Vacancies

G4S Deposita Invites Suitable Applicants to Apply for Their Inception Office Administrator Vacancy. The closing date will be announced soon.

If you are looking for a job that offers real stability, growth, and a chance to work with one of the most trusted names in South Africa’s security and cash management industry, then this opportunity at G4S Deposita might be the step you have been waiting for. The company is searching for a dedicated Inception Office Administrator to join their Head Office team in Midrand, Gauteng. This role reports directly to the National Customer Support Manager and gives you the chance to work in a fast-paced environment where accuracy, teamwork, and responsibility matter every single day.

G4S Deposita is known for delivering high-level cash and payment solutions across the country. Because of the nature of the business, strong administration and reliable information handling are extremely important. That is why this position is ideal for someone who enjoys working with data, supporting customers, and helping a business run smoothly behind the scenes.

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What Makes This Opportunity Different

Many people search for office admin jobs, but not all roles offer real impact. This position gives you a chance to work at the centre of operations where important customer information is handled, updated, and kept secure. You will be part of a team that ensures new clients are onboarded correctly, existing client details stay accurate, and the systems used by the company run smoothly.

The work you do will not just be routine tasks. It will support major business processes and help keep customer operations flowing without delays.

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What You Will Be Doing in This Role

The Inception Office Administrator focuses on capturing, processing, and maintaining information across different business systems such as Cash Operations, TMS, and Pastel. The job also includes several key responsibilities that support customers, vendors, and internal teams.

Site Inspections

• Contact clients to arrange site inspections and agree on suitable dates and times.
• Capture all important details and observations during site visits.
• Keep track of all ongoing inspections and sort out any delays or problems quickly.
• Send final inspection reports to the correct vendor and give feedback on the outcome of the inspection.
• Keep the Site Inspection sheet updated at all times with accurate information.

Client and Vendor Communication

• Inform clients about upcoming installation dates and make follow-up calls one day before to confirm.
• Manage WhatsApp groups used for communication with vendors and clients.
• Share important updates, answer questions, and ensure messages reach the right people.

CIT Management

• Send Critical Incident Team notifications and reminders to ensure everyone knows when services will start.
• Make sure communication flows smoothly between the relevant departments.

Device Ordering and Dispatch Coordination

• Work with the required authorities to get approval for ABM (Automated Banking Machine) loading.
• Forward all important documents to the dispatch team so devices are delivered on time.

Following Standard Operating Procedures

Because G4S Deposita works with sensitive business information, following company policies is extremely important. You will be expected to follow:

• Information Security Policy
• Acceptable Use Policy
• Crisis Management Plan
• Password Requirements
• Inception Policy and Procedures
• G4S Deposita Clean Desk Policy

These rules ensure the company stays compliant and protects customer information.

Health and Safety Responsibilities

• Take part in safety meetings and training sessions.
• Report any safety incidents immediately to the relevant team.
• Discuss safety issues with all staff levels so everyone stays informed.
• Follow all workplace safety rules and encourage safe behaviour.
• Distribute safety information whenever needed.

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Minimum Requirements for This Role

To be considered for the Inception Office Administrator position, you need the following:

Qualifications

• Grade 12 / Matric certificate.
• A tertiary qualification such as a National Diploma in Business Administration or an equivalent field.

Experience

• At least 2 years of proven administrative experience.
• Experience in a corporate or business environment is preferred.

Skills and Attributes

• Strong computer skills, especially using Google Workspace and Microsoft Office.
• Good organisational and time-management abilities.
• Sharp attention to detail.
• Ability to communicate clearly both in writing and verbally.
• Strong command of MS Office tools such as Word, Excel, and Outlook.

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Why You Should Apply

G4S Deposita offers fair and competitive pay based on the seniority of the role. The company follows its internal policies to ensure that employees receive the right benefits and recognition. South African citizens will receive preference during the selection process.

If you want to join a respected company where your work truly makes a difference, this is your chance. This role offers stability, learning opportunities, and a space where your skills can grow.