Andlou Trading invites suitably qualified applicants to apply for its Full-Time Office Assistant: Property Administration vacancy. This is an excellent opportunity for organised and detail-oriented individuals who have office administration and basic accounting experience. The successful candidate will join a private property group based in the Northern Suburbs of Cape Town. The position offers a negotiable salary of up to R15,000 per month, depending on your skills and experience.

If you enjoy office administration, working with numbers, supporting customers, and keeping business operations running smoothly, this could be the career opportunity you have been looking for.

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About the Office Assistant Vacancy

Andlou Trading is looking for a motivated Office Assistant to support its property administration team. The company manages a portfolio of residential, commercial, and agricultural properties, making this a varied and interesting role where no two days are exactly the same.

The successful applicant will work closely with the Operations Manager and assist with financial administration, supplier payments, tenant support, office management, and general property administration.

This is a full-time position based in the Northern Suburbs of Cape Town.

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Job Details

• Company: Andlou Trading
• Position: Office Assistant – Property Administration
• Job Type: Full-Time
• Location: Northern Suburbs, Cape Town
• Industry: Property Administration
• Salary: Up to R15,000 per month (Negotiable based on experience)

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Why This Opportunity Is Worth Applying For

Working for Andlou Trading gives you the chance to build valuable experience in the property industry while developing your office administration and accounting skills.

Some of the benefits include:

• Competitive salary of up to R15,000 per month.
• Gain experience in property administration.
• Learn and work with Pastel Accounting software.
• Build accounting and office administration skills.
• Work in a professional office environment.
• Opportunity to grow your career within the property sector.

This role is ideal for someone who enjoys staying organised, solving problems, and working with both people and financial information.

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Main Financial Responsibilities

A large part of the role focuses on financial administration and maintaining accurate records.

Your duties will include:

Processing Supplier Invoices

You will:

• Capture supplier invoices accurately.
• Ensure financial information is entered correctly.
• Maintain accurate accounting records.

Accuracy is important because supplier payments depend on correct information.

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Supplier Account Administration

Your responsibilities include:

• Reconciling supplier statements with Pastel Accounting.
• Communicating with suppliers.
• Resolving supplier account queries.
• Preparing monthly supplier payment batches.

These duties help ensure suppliers are paid correctly and on time.

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Debtor Administration

You will also assist with customer account administration by:

• Capturing debtor recovery invoices.
• Following up on outstanding debtor accounts.
• Supporting the Operations Manager with debt collection.
• Assisting tenants with invoice and statement enquiries.

Strong communication skills are important when dealing with customers and tenants.

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General Office Administration

Daily office responsibilities include:

• Filing documents.
• Maintaining office records.
• Assisting with administrative tasks.
• Supporting the smooth running of the office.

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Operational Responsibilities

Besides financial administration, you will also support daily property operations.

Supporting the Operations Manager

You will assist with:

• General administrative support.
• Tenant enquiries.
• Operational tasks as required.
• Coordinating office activities.

This role requires someone who enjoys helping others and can manage different responsibilities throughout the day.

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Property Marketing Support

You may also assist with:

• Marketing vacant properties.
• Arranging viewing appointments.
• Communicating with prospective tenants.

Helping fill vacant properties is an important part of supporting the business.

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Vehicle Administration

Your duties include:

• Keeping vehicle licence records.
• Recording vehicle maintenance information.
• Updating company vehicle records.

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Supervising Service Providers

When required, you will assist with supervising:

• Onsite cleaners.
• Security personnel.

This ensures that contracted staff perform their duties according to company standards.

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Office Management

Additional office responsibilities include:

• Ordering office stationery.
• Managing office supplies.
• Handling incoming and outgoing mail.
• Responding to emails.
• Assisting with operational administration.

These tasks help keep the office running efficiently every day.

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Minimum Requirements

To be considered for this position, applicants should have:

• Good computer literacy.
• Sound knowledge of Microsoft Office.
• Strong Excel skills.
• Basic accounting knowledge.
• Good office administration skills.

Applicants should also be comfortable learning new systems and procedures.

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Experience Required

The company is looking for candidates with:

• At least one year of experience processing supplier and debtor invoices using an accounting package.
• Experience with creditor reconciliations is preferred.

If you have not worked with Pastel Accounting, training will be provided.

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Skills and Qualities Needed

The ideal candidate should have:

• Strong organisational skills.
• Excellent attention to detail.
• Good communication skills.
• Ability to work independently.
• Ability to work as part of a team.
• Willingness to learn.
• Ability to meet deadlines.
• Good time management.
• Problem-solving skills.
• Ability to prioritise important tasks.
• Ability to multitask in a busy office environment.

These skills will help you manage your workload effectively while supporting the Operations Manager.

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Additional Requirements

Applicants should also have:

• Their own reliable transport.
• The ability to speak both English and Afrikaans.
• Good written and verbal communication skills.
• Ability to communicate professionally with tenants, suppliers, and maintenance staff.

Being bilingual will help you communicate with a wider range of customers and service providers.

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Training Opportunities

One of the advantages of this position is that successful candidates will receive training on Pastel Accounting if they have experience using another accounting system.

This provides an excellent opportunity to expand your accounting knowledge and improve your future career prospects.

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Who Should Apply?

This opportunity is ideal for people who:

• Enjoy office administration.
• Have basic accounting experience.
• Like working with numbers.
• Are organised and detail-oriented.
• Enjoy helping customers and tenants.
• Can work independently.
• Want to build a career in property administration.
• Are eager to learn new skills and grow professionally.

If you enjoy working in an office environment and are looking for a stable role with a respected property company, this vacancy could be the right opportunity for you.

Apply for This Office Assistant Opportunity

If you meet the minimum requirements and have the necessary administration and accounting experience, consider applying for the Andlou Trading Office Assistant: Property Administration position.

With a salary of up to R15,000 per month, valuable on-the-job training, and the chance to work in the growing property industry, this role offers an excellent opportunity to develop your skills while building a rewarding long-term career in office administration and property management.