Marvel Placement Consultants Office Assistant Vacancies

Marvel Placement Consultants invites suitably qualified applicants to apply for their Office Assistant Vacancies (Reception-Focused Role). The closing date for submissions is 25 February 2026, however candidates may still submit their CVs for consideration until 19 March 2026. This opportunity is ideal for an experienced and organised office professional who is looking to work in a busy construction industry environment.

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A Behind-the-Scenes Role That Keeps the Office Running Smoothly

If you enjoy being the first point of contact in an office, managing daily operations, and keeping everything organised, this Office Assistant position could be a strong career move for you. Marvel Placement Consultants is recruiting on behalf of a client in the construction industry that values professionalism, structure, and reliability.

This role is not limited to reception duties only. It is a hands-on position that combines office administration, fleet coordination, building maintenance support, travel arrangements, and internal communication. The company is looking for someone with proven experience who can handle responsibility and work confidently in a fast-paced environment.

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Where This Role Is Based

The position is based in Edenvale, Gauteng, and forms part of a construction-focused business. Working in this industry means the office environment is active, deadline-driven, and requires strong attention to detail. The successful candidate will work closely with management, drivers, service providers, and internal teams.

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What the Office Assistant Role Involves

As an Office Assistant with reception responsibilities, you will be responsible for keeping the front office professional, organised, and welcoming. You will also play a key role in supporting daily operations across different departments.

This role requires someone who can multitask, communicate clearly, and take ownership of their work without needing constant supervision.

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Minimum Requirements to Apply

To be considered for this position, applicants must meet the following requirements:

• Matric (Grade 12) qualification
• Minimum of 4 years’ experience in office administration and reception duties
• Advanced proficiency in Microsoft Word, Excel, and Outlook
• Professional telephone manner and strong communication skills
• Previous experience in the construction industry will be an advantage
• A valid driver’s licence and own vehicle will be beneficial

Applicants who do not meet the experience requirement may unfortunately not be considered.

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Reception and Front Office Responsibilities

A large part of this role focuses on reception and front-desk duties. These include:

• Welcoming and assisting clients, visitors, and contractors in a polite and professional manner
• Answering, screening, and directing incoming phone calls
• Handling general enquiries and ensuring messages are passed on correctly
• Keeping the reception area and boardrooms neat, clean, and organised
• Scheduling meetings, appointments, and boardroom bookings
• Preparing meeting agendas and taking accurate minutes
• Managing incoming and outgoing mail and courier deliveries
• Handling confidential and sensitive information responsibly
• Ensuring visitor sign-in procedures and security rules are followed

You will be the face of the company, so professionalism is essential at all times.

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Fleet Management Duties

The Office Assistant will also assist with managing the company fleet. These responsibilities include:

• Issuing daily and weekly vehicle checklists to drivers
• Monitoring vehicle usage and maintaining accurate records
• Booking vehicle services and roadworthy tests
• Assisting with license renewals and fleet documentation
• Ordering fleet-related maintenance items
• Submitting insurance claims and compiling incident reports
• Keeping fleet logbooks and tracking systems up to date
• Preparing monthly fleet management reports

This part of the role requires strong organisation and attention to detail.

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Security and Building Maintenance Support

You will also help ensure the office building remains safe and functional by:

• Overseeing general building maintenance issues
• Monitoring health and safety equipment
• Ensuring security systems such as access control and intercoms are working
• Supporting emergency and safety procedures

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Travel and Administrative Support

Additional responsibilities include:

• Booking flights, accommodation, and car rentals for staff
• Managing travel confirmations and documentation
• Ordering office supplies such as stationery and cleaning materials
• Liaising with IT service providers for system support
• Assisting with filing, data capturing, copying, and document preparation
• Supporting company events, expos, and open days

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Communication, Insurance, and Compliance Tasks

The role also includes:

• Managing telecommunications and internet service providers
• Ordering marketing materials like business cards and brochures
• Maintaining insurance records and assisting with claims
• Supporting health and safety compliance and audits

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Important Dates and Application Process

• Vacancy closing date: 25 February 2026
• Final CV submission date: 19 March 2026

If you do not receive feedback within two weeks of applying, please consider your application unsuccessful. However, your details may be kept on the recruitment database for future opportunities.

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POPI Act Notice

Marvel Placement Consultants processes personal information in line with the Protection of Personal Information Act (POPI Act No. 4 of 2013). All information collected is relevant, necessary, and handled responsibly.

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If you are experienced, professional, and ready to take on a demanding office role in the construction industry, this Office Assistant position could be the right next step in your career.