Payroll Administrator Job 2025 – Apply Now for a 12-Month Contract at Ecowize (Sage 300 People Experience Required!)

Ecowize is inviting suitably qualified candidates to apply for the position of Payroll Administrator (Sage 300 People) on a 12-month fixed-term contract. The reference number for this vacancy is EW-1017, and the closing date for internal applications is 30 August 2025.

This opportunity is ideal for payroll professionals with extensive experience in end-to-end payroll administration and a strong background in Sage 300 People. The successful candidate will be responsible for ensuring payroll accuracy, compliance with South African legislation, and timely processing for both wage and salaried employees.

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Why This Job is a Great Career Move

Payroll is one of the most critical functions in any organisation. It affects employee satisfaction, compliance with legislation, and financial accuracy. By joining Ecowize, you’ll be contributing to a company that values integrity, accuracy, and efficiency.

This role not only allows you to demonstrate your payroll expertise but also to develop further by identifying improvements in payroll processes and building strong relationships across HR, Finance, and Operations.

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Job Purpose

The Payroll Administrator will:

• Capture, update, and maintain employee data on the payroll system.
• Ensure accurate and timely payroll processing.
• Minimise compliance risks by following legislation and company policies.
• Provide payroll-related reports to employees, line managers, and senior management.
• Deliver excellent service while protecting sensitive employee data.

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Key Responsibilities

The role covers several critical areas, including:

1. Customer Service

• Provide accurate payroll reports to employees and line managers.
• Respond to payroll queries quickly and professionally.
• Collaborate closely with HR, Finance, and operational teams to ensure smooth payroll processing.
• Guide employees on payroll-related policies and procedures.

2. Payroll Processing and Reporting

• Capture payroll data accurately and reconcile before submission.
• Validate information from HR and sites, ensuring all changes are documented and authorised.
• Load new employees, update records, and process changes such as salary increases and banking details.
• Finalise employee exits, including leave encashments and final payments.
• Complete compliance submissions such as UIF (UI-19 forms), provident fund claims, and maternity documents.
• Process all payroll components including earnings, deductions, benefits, and leave.
• Prepare payroll reports for approval and ensure audit-ready records are filed monthly.

3. Continuous Improvement

• Identify risks and inefficiencies in payroll processes.
• Share lessons learned and collaborate with colleagues to improve accuracy.
• Upskill on payroll systems, reporting, and legislation.

4. Living Ecowize Values

• Partnership: Work with HR, Finance, and Operations.
• Excellence: Deliver error-free payroll and accurate reporting.
• Integrity: Protect confidential data and ensure fair, compliant payroll practices.

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Minimum Requirements

To qualify, candidates must meet the following:

• Grade 12 (Matric) is required.
• A payroll certification or diploma is advantageous.
• 5–8 years’ payroll administration experience in high-volume environments (handling ±700 wage employees and ±100 salaried staff).
• Proven end-to-end payroll experience (new hires, changes, terminations).
• Strong knowledge of compliance (PAYE, UIF, SDL, BCEA).
• At least 3 years’ experience on Sage 300 People.
• Proficiency in Microsoft Excel (including formulas, VLOOKUP/XLOOKUP).

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Skills and Attributes

The successful candidate must demonstrate:

• High attention to detail and confidentiality.
• Strong communication and stakeholder management.
• Ability to work under pressure and meet strict deadlines.
• Analytical and problem-solving skills.
• Flexibility and adaptability in a fast-paced environment.

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Salary and Contract

• Duration: 12 months (fixed-term contract)
• Job Level: Skilled
• Salary: Market-related
• EE Position: No

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How to Apply

Interested candidates should apply directly on the Ecowize job portal.

Important Notes:

• The closing date is 30 August 2025.
• Internal applicants must inform their line manager before applying.
• If you do not receive feedback within 14 days after the closing date, consider your application unsuccessful.
• Your personal information will be handled in line with the Protection of Personal Information Act (POPIA, Act 4 of 2013).

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Final Thoughts

The Payroll Administrator (Sage 300 People) Contract Role at Ecowize is a fantastic opportunity for payroll professionals with solid experience in high-volume environments. With responsibilities ranging from payroll processing to compliance and reporting, this role requires someone detail-oriented, reliable, and professional.

If you have the required skills and experience, don’t wait—apply before 30 August 2025 and take the next step in your payroll career.