Scorpion Legal Protection Office Admin Assistant Vacancies – A Stable Legal Office Job Many Applicants Miss

Scorpion Legal Protection invites suitably qualified applicants to apply for their Office Admin Assistant vacancies (Permanent Position). The closing date for applications is Friday, 27 February 2026, and applicants must quote Reference Number: SLP 011/26 when applying.

This opportunity is ideal for candidates who enjoy office work, working with people, and keeping things organised. If you have experience in customer service and have worked in a legal environment before, this role offers a chance to secure a permanent position with fixed working hours and a professional office setting.

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Why This Office Admin Assistant Role Is Worth Your Attention

Administrative roles in legal offices are often overlooked, yet they are some of the most important positions in the workplace. At Scorpion Legal Protection, the Office Admin Assistant plays a key role in supporting branch staff and ensuring that daily operations run smoothly.

This job is well suited for someone who is organised, calm under pressure, and confident when dealing with clients. It is not a sales role and does not involve travel, which makes it attractive for candidates looking for a stable, office-based career with predictable working hours.

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What This Job Is All About

The main purpose of the Office Admin Assistant position is to provide full administrative support to branch staff. You will assist with daily office tasks, client communication, record keeping, and reporting. Your work helps the legal team focus on claims and cases while you handle the important background administration.

This role reports directly to the Claims Manager and does not manage staff. However, your contribution is essential to the success of the branch.

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Working Hours and Employment Type

This is a permanent position, offering long-term job security.

Working hours are as follows:

• Mondays to Fridays: 08h00 to 16h30
• Alternate Saturdays: 09h00 to 12h30

The job is based in a regular office environment with no health or safety risks and no travel requirements.

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Main Duties and Responsibilities Explained Simply

Client Liaison

You will often be the first person clients see or speak to. Your duties include:

• Greeting clients in a friendly and professional manner
• Assisting clients with questions or directing them to the correct staff member
• Making clients feel welcome and respected

Good customer service is very important in a legal environment.

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Telephone Management

Handling phone calls is a daily task. This includes:

• Answering incoming calls professionally
• Directing calls to the correct staff members
• Taking clear and accurate messages

Clear communication helps prevent delays and confusion.

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Data Capturing and System Updates

You will work with company systems and databases by:

• Updating client and case details
• Capturing bills on the Pinnacle system
• Making sure information is accurate and up to date

Attention to detail is very important here, as legal information must be correct.

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Diary Management and General Administration

Your admin duties will also include:

• Booking appointments
• Making travel arrangements when required
• Handling general office administration

These tasks help the office stay organised and on schedule.

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Reporting Duties

You will be responsible for preparing:

• Weekly reports
• Monthly reports

These reports help management track work progress and office performance.

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Posting and Indexing of Documents

Legal offices deal with a lot of paperwork. Your role will include:

• Attending to posting of legal letters and correspondence
• Digitally indexing documents for easy access and record keeping

This ensures important documents are properly stored and easy to find.

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Minimum Requirements to Apply

To be considered for this position, applicants must meet the following requirements:

Education

• Matric (Grade 12) is required
• An administrative diploma or certificate will be an advantage

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Experience

• At least 1 to 2 years of customer service experience is essential
• Previous experience in a legal environment is essential

This is not a beginner role. Experience in a law office is required.

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Computer and Typing Skills

Applicants must:

• Be computer literate
• Have working knowledge of MS Word, Excel, and Outlook
• Have intermediate typing skills

These skills are needed for daily admin tasks and reporting.

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Skills and Competencies Needed to Succeed

Knowledge Competencies

• Basic product or legal service knowledge (advantageous but not required)

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Skill Competencies

• Strong administrative skills
• Good analytical thinking
• High attention to detail
• Basic computer literacy
• Good time management

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Behavioural Competencies

Scorpion Legal Protection is looking for someone who is:

• Customer service focused
• Comfortable working with computer systems
• Willing to seek information when unsure
• Able to work under pressure
• Calm, organised, and professional

These qualities are very important in a legal office environment.

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How to Apply for This Position

To apply, send your updated CV to the email address below:

Email: recruitment@scorpion.biz
Contact Person: Thembi Tambani
Reference Number: SLP 011/26

Make sure the reference number is clearly stated in your application.

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Closing Date and Important Notes

• Closing Date: Friday, 27 February 2026
• If you are not contacted within 2 weeks after the closing date, please consider your application unsuccessful.
• Employment equity principles will be applied in line with the company’s Employment Equity Plan.
• Employment of family relatives is strictly prohibited.

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Privacy and Data Protection

Scorpion Legal Protection is committed to protecting applicant privacy. All personal information will be used lawfully and securely for recruitment purposes only, in line with data protection requirements.

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Who Should Apply

This position is ideal for experienced admin professionals who have worked in a legal environment and are looking for a stable, permanent office role. If you enjoy structured work, helping clients, and keeping an office organised, this Office Admin Assistant vacancy at Scorpion Legal Protection could be the opportunity you have been waiting for.