UKZN Opens 14 Assistant Fees Officer Posts – A Short-Term Opportunity to Work at a Top University

The University of KwaZulu-Natal (UKZN) invites suitably qualified applicants to apply for their Assistant Fees Officer Vacancies (14 Posts) within the Finance Division. These positions are offered on a 3-month contract basis and are available in Durban (10 posts) and Pietermaritzburg (4 posts). The closing date for applications is 18 December 2025, and candidates are encouraged to apply before the deadline.

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A Valuable Finance Opportunity at UKZN

UKZN is one of South Africa’s leading universities and is known for excellence in teaching, research, and administration. Working at UKZN means becoming part of a professional institution that values service delivery, accountability, and fairness.

The Assistant Fees Officer roles are based in the Finance Division, specifically within Financial Reporting, and are graded at Peromnes Grade 11. These roles are especially important during student registration and fee administration periods, where accuracy, speed, and customer service are critical.

This opportunity is ideal for individuals with a background in accounting or commerce who want experience in a large, well-structured organisation.

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What the Assistant Fees Officer Role Is About

The main purpose of the Assistant Fees Officer position is to support the administration of student fee accounts. This includes helping with the collection of fees, resolving financial queries, and ensuring that student debtor accounts are managed correctly.

The role focuses strongly on financial control, debtor administration, and service delivery, especially during busy registration periods when students and parents need clear and fast assistance.

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Key Areas of Responsibility

Student Fee Administration

Assistant Fees Officers will support the effective management of student fee accounts. This includes ensuring that fees are captured correctly, payments are reflected on the system, and any errors are identified and resolved quickly.

Debtors and Accounts Receivable Support

A major part of the role involves working with Student Debtors (SD) and Accounts Receivable (AR) systems. Officers will assist in managing outstanding balances, monitoring debt, and supporting collection processes in line with university policies.

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Financial Control and Compliance Duties

Supporting Internal Controls

The role requires assisting with the implementation of internal control measures to ensure compliance with the approved minimum control framework. This helps protect the university’s financial systems and ensures accurate reporting.

Cost Control and Efficiency

Assistant Fees Officers will also support initiatives aimed at improving service delivery and reducing unnecessary costs. This includes working efficiently, following procedures, and ensuring accurate financial records.

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Customer Service and Query Resolution

Working with Students and Stakeholders

The role involves regular interaction with students, parents, and internal departments. Assistant Fees Officers must provide clear, professional, and helpful responses to financial queries.

Good communication skills are essential, as the role requires dealing with people at different levels and handling sensitive financial matters calmly and professionally.

Resolving Financial Queries

Officers will assist in resolving fee-related questions, payment issues, and account concerns. This helps improve the overall experience for students and supports smooth university operations.

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Minimum Requirements to Apply

To be considered for the UKZN Assistant Fees Officer positions, applicants must meet all of the minimum requirements listed below. Applications that do not meet these requirements will not be considered.

Educational Requirements

• Matric with Accounting, plus
• One-year Commerce Diploma

Experience Requirements

• At least 12 months experience in a computerised work environment
• Basic knowledge of accounting principles and reconciliations
• Experience working with spreadsheets, MS Word, and online data processing systems
• Experience dealing with people at all levels, with a strong focus on customer service

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Skills That Will Help You Perform Well

Successful candidates are likely to have:

• Strong attention to detail
• Basic financial and numerical skills
• Confidence using computer systems
• Good communication and people skills
• Ability to work under pressure during peak periods such as registration

Shortlisted candidates may be required to complete a skills test as part of the selection process.

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Employment Equity and Fair Recruitment

UKZN is committed to achieving the goals of Employment Equity and improving representativity within the institution. Preference will be given to applicants from designated groups, in line with the University’s Employment Equity Plan.

The University also reserves the right not to fill the vacancies if suitable candidates are not found.

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Important Notes for Applicants

• Do not submit certified copies of qualifications at this stage
• Certified documents will only be requested if you are shortlisted
• Applications from candidates who do not meet the minimum requirements will not be considered
• If you do not hear from UKZN within six weeks after the closing date, please consider your application unsuccessful
• Applicants should familiarise themselves with UKZN’s Section 18 Notice regarding the processing of personal information

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Why This Opportunity Is Worth Considering

The UKZN Assistant Fees Officer roles offer valuable experience in finance administration within a higher education environment. Even though the contract is for three months, the exposure gained can strengthen your CV and improve your chances of future opportunities in finance, administration, or the public sector.

With 14 posts available, this is a strong opportunity for qualified candidates who meet the requirements and want to gain experience at one of South Africa’s top universities.

If you have the right qualifications, experience, and interest in finance administration, this UKZN opportunity could be the next important step in your career journey.