Volvo Group Warehouse Controller Vacancy (Closing 30 January 2026)

Volvo Group Southern Africa invites suitably qualified applicants to apply for their Warehouse Controller Vacancy. The closing date for applications is 30 January 2026.

If you’re someone who understands warehouse operations, enjoys controlling stock, and knows how to keep a parts warehouse running like a machine, then this Volvo Group Warehouse Controller position is a real opportunity. Volvo is a global brand trusted for transport and infrastructure solutions, and working in their parts environment means you’ll be working in a structured, high-standard operation where accuracy and procedure matter every day.

This role is perfect for someone who is organised, quality-driven, and confident in supervising warehouse functions such as receiving, dispatch, binning, stock counts, credit notes, deliveries, and health & safety compliance.

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About Volvo Group Southern Africa

Volvo Group is well known worldwide for creating solutions in:

• Transport
• Logistics
• Infrastructure
• Sustainable mobility

They also focus strongly on next-generation technology and long-term development. Volvo expects staff to be professional, accountable, and serious about quality and safety.

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What Is a Warehouse Controller at Volvo?

A Warehouse Controller is the person responsible for managing and controlling the daily operations of the parts warehouse. That means ensuring:

• Parts arrive correctly
• Parts are stored in the right bins (system-controlled)
• Customer orders are picked and dispatched correctly
• Stock counts are done daily
• Errors and discrepancies are investigated properly
• Health and safety rules are followed

This is not just a “warehouse worker” post. It’s a control-and-supervision role that needs experience, leadership, and strong attention to detail.

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Reporting Line

This position will report directly to the Parts Manager.

So in simple terms: you are expected to run the warehouse operations properly and report performance and challenges to the Parts Manager.

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Job Objectives and Responsibilities

Volvo listed detailed tasks, showing how structured their operation is. Below is a breakdown in a clearer, easy-to-read format.

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Receiving / Inbound Duties

Receiving is one of the most important warehouse functions because if receiving is wrong, everything after that becomes wrong too.

You will be expected to:

### Receive Goods According to Volvo Procedure

• Oversee receiving processes daily
• Ensure procedures are followed correctly

### Ensure Correct Receiving Against Documentation

• Receive parts correctly according to delivery paperwork
• Ensure receiving is completed within KPI timelines

### Record Discrepancies on the System (GDS)

You must:

• Report parts that don’t match documentation
• Record incorrect descriptions or part numbers
• Capture issues on the GDS system immediately

### Ensure Correct System Binning

You must ensure that parts are:

• Binned according to system allocations, not label allocations

This reduces confusion and improves accurate picking.

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Outbound / Dispatch Duties

Outbound ensures customers receive correct parts on time.

You will:

### Process Orders Correctly

• Manage customer order requests
• Ensure correct picking, packing, and distribution

### Keep System Updated

• Ensure system updates are done after authorisation
• Keep warehouse records accurate

### Dispatch Correct Parts and Quantities

• Ensure correct quantities are dispatched according to invoice
• Prevent wrong deliveries and claims

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Binning of Parts

This role also controls the warehouse structure and bin discipline.

You will:

• Oversee that parts are stored in correct bins
• Confirm correct bin allocations according to GDS system

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Credit Notes Management

Credit notes can lead to big losses if handled incorrectly.

You must:

• Check and sign off credit notes before processing
• Ensure credit notes are filed and stored in sequence
• Ensure correct return procedures are followed

Example mentioned by Volvo:

• No electrical parts are returned (meaning strict rules apply)

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Perpetual Stock Counts & Bin Verifications

Volvo requires daily stock control.

You will ensure:

### Daily Perpetual Counts

• Counts are done daily based on warehouse volume targets

### Investigate Discrepancies

• If stock is missing or over, investigate properly
• Ensure adjustments are authorised before system updates

This is critical for warehouse accuracy and accountability.

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Housekeeping (Warehouse Cleanliness and Control)

Volvo wants a warehouse that stays clean and controlled at all times.

You must ensure:

• Inside and outside premises are neat and tidy
• Parts are stored correctly
• Waste is collected on time
• Perimeter security is maintained

This improves safety and operational efficiency.

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Exchange Parts (Core Parts)

Exchange parts must meet standards. You will:

• Ensure returned parts meet exchange standards (manual-based)
• Receive and store core parts physically
• Prepare supplier/core returns correctly
• Ensure packing and labelling meets PDC return standards

This is important for compliance and supplier relationships.

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Deliveries and Route Planning

The Warehouse Controller also controls delivery operations.

You will:

• Control customer deliveries
• Plan routes and schedules properly
• Ensure drivers follow company rules
• Ensure company vehicles are used responsibly

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Health and Safety Responsibilities

Volvo is strict on safety.

You will:

• Ensure warehouse personnel follow health & safety regulations
• Ensure Volvo warehouse procedures are followed daily
• Prevent unsafe practices and ensure compliance

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Minimum Requirements (Qualifications & Experience)

To apply, you must meet these requirements:

## Education

✅ Matric / Grade 12

## Experience / Qualification

✅ Either:

• Diploma in Warehouse Management
  OR
• Minimum of 3 years warehousing experience

So if you don’t have a diploma, strong warehousing experience can still qualify you.

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Key Competencies Volvo Wants

Volvo is looking for a serious professional with leadership ability.

## Main Competencies

• Training analysis
• Supervisory skills
• Quality-focused mindset
• Planning and organising
• Stock control knowledge
• Leadership skills
• Self-motivated
• People-oriented
• Strong communication and interpersonal skills
• Customer-oriented
• Resource management
• Teamwork
• Time management

This shows clearly: Volvo wants a controller, not just an operator.

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Vetting and Background Checks (Important!)

Shortlisted candidates must sign consent forms so Volvo can perform checks such as:

• Reference checks
• Criminal checks
• Credit checks
• Qualification verification
• Additional vetting where relevant

So make sure your documents and history are correct and honest.

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Employment Equity

Volvo Group Southern Africa is:

• An affirmative action employer
• An equal opportunity employer

People living with disabilities are encouraged to apply.

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Closing Date

📌 Application Closing Date: 30 January 2026

Apply early because high-level warehouse roles attract many applicants.