Clover Is Hiring Administrative Officer Vacancies

Clover invites suitably qualified applicants to apply for their Administrative Officer Vacancies (Permanent Position) within the Production Department. The closing date for applications is 22 December 2025. This opportunity is ideal for experienced administrative professionals who want a stable, long-term role with one of South Africa’s most trusted food production companies.

This position is not just about paperwork. It plays a key role in keeping production factories running smoothly, supporting management, and making sure all administrative systems work properly every single day. If you are organised, professional, and confident working with people and systems, this role could be a strong step forward in your career.

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Why Working at Clover Is a Big Opportunity

Clover is one of South Africa’s most recognised food and beverage companies, supplying products that millions of households use daily. Working at Clover means being part of a structured, fast-paced environment where quality, accuracy, and teamwork matter.

The company values employees who take responsibility, show initiative, and maintain high standards. As an Administrative Officer, you will be trusted with important information and daily processes that directly support production goals.

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What Is the Role of an Administrative Officer at Clover?

The main purpose of this position is to provide effective and professional administrative support to Clover’s Concentrated Factories. This ensures that day-to-day operations run smoothly, documents are accurate, and communication flows properly between departments.

This role supports production teams, factory management, and senior managers by handling administration, coordination, reporting, and control tasks that are essential for business success.

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Key Areas of Responsibility

Office and Secretarial Support

One of your main responsibilities will be managing the Production Manager’s office. This includes handling the in-and-out tray, managing calendars, filing documents, answering calls, and passing on messages accurately.

You will also provide administrative support to other managers and factory teams, making sure they have the information and assistance they need to perform their duties efficiently.

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Administrative Control and Documentation

You will be responsible for various administrative controls and tasks assigned to you. This includes ensuring that all documents are properly filed, stored securely, and easily accessible when needed.

You will help maintain both paper-based and electronic filing systems. During audits, you will support the team by ensuring documentation is accurate, complete, and easy to trace according to company standards.

Traceability and proper record-keeping are very important in the food production environment, and your role helps Clover meet these strict requirements.

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Time, Attendance, and Staff Records

The Administrative Officer also supports staff administration by handling tasks such as:

• Best time edits
• Leave records and applications
• Temporary Employment Service (TES) timesheets

You will deal with administrative queries from staff and managers, ensuring issues are resolved quickly and professionally.

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Expense Administration and Financial Support

Managing Costs and Orders

You will assist with monitoring and supporting expenses related to fixed costs, variable costs, personal protective equipment (PPE), and chemical orders. This includes ensuring that correct orders are placed and that invoices are sent for payment on time.

Accuracy is very important in this area, as mistakes can affect budgets and operations.

Financial Records and Audits

You will help ensure that all financial data and transactions are properly recorded and entered into systems. You will also assist during annual audits by preparing documents and supporting auditors when required.

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Supporting Departmental and Team Needs

The role also involves supporting general departmental needs. This may include responding to ad-hoc requests, assisting different departments with leave capturing, and stepping in to help colleagues when needed.

You may be required to perform relief duties within the team, which means flexibility and teamwork are very important.

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Leadership and Team Collaboration

Although this is an administrative role, leadership is an important part of the job. You will collaborate with others to achieve shared goals and may act as a team leader within the admin team.

This requires strong interpersonal skills, clear communication, and the ability to motivate and guide others while maintaining professional standards.

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Minimum Requirements to Apply

Education

To qualify for this position, you must have:

• Grade 12 or equivalent NQF Level 4 qualification

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Experience Needed

Clover is looking for candidates who have:

• Relevant experience applying job-related concepts and processes
• Experience working with senior management
• People management experience

This shows that the role is suitable for someone who already understands professional working environments and administrative responsibility.

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Skills and Competencies Clover Is Looking For

Behavioural Competencies

• Proactive and action-oriented mindset
• Creative problem-solving skills
• Clear and logical thinking
• Ability to maintain high standards

Leadership Competencies

• Ability to collaborate with others
• Strong interpersonal skills
• Commitment and motivation

Technical Competencies

• Strong administrative abilities
• Customer-focused approach
• Effective communication skills
• Ability to plan, organise, and manage multiple tasks

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Additional Requirements

Applicants must also meet the following requirements:

• Fluent in Business English
• Intermediate computer skills
• Valid Code 08 driver’s licence

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Job Information Summary

• Company: Clover
• Job Title: Administrative Officer
• Reference Number: CLO251215-3
• Department: Production
• Job Type: Permanent
• Job Category: Food Service
• Minimum Education: Grade 12 / National Certificate
• Closing Date: 22 December 2025

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Why This Role Is Worth Applying For

This Administrative Officer position offers stability, responsibility, and growth within a respected company. It is ideal for someone who enjoys structure, organisation, and supporting teams behind the scenes.

If you are looking for a permanent role where your skills truly matter and where you can grow within a professional production environment, the Clover Administrative Officer vacancy could be the opportunity you have been waiting for.