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KIA South Africa General Office Assistant Vacancies

Kia South Africa Invites Qualified Candidates to Apply for General Office Assistant Vacancies – Closing Date: 15 October 2025

Kia South Africa, one of the country’s fastest-growing automotive brands, invites suitably qualified applicants to apply for the General Office Assistant position. The closing date for applications is 15 October 2025. This is a great opportunity for organized and detail-oriented individuals who want to grow their career in the automotive industry while working with one of the most respected car brands in the world.

Kia is known for innovation, quality, and reliability. Behind every successful dealership and operation is a strong support team — and this position is your chance to become part of that foundation. If you’re someone who enjoys keeping things running smoothly, loves organization, and takes pride in getting tasks done right, this role could be perfect for you.

About the Position

The General Office Assistant plays a vital role in keeping Kia South Africa’s offices running efficiently. This position involves handling everyday administrative tasks such as correspondence, filing, scheduling, and data entry. Your contribution helps the team stay organized and ensures smooth business operations across different departments.

The role also requires someone who is comfortable using Microsoft Office tools, can handle sensitive documents responsibly, and works well under pressure. You’ll be part of a dynamic team where accuracy, communication, and reliability matter most.

Key Responsibilities

In this position, you’ll assist with a wide range of office and administrative duties. Some of your main tasks will include:

Auction Listings & Documentation

Upload vehicles to the Bid4Cars platform, ensuring all details like mileage and condition reports are correct.
Take clear photographs of vehicles for online listings.
Verify dealer trade-in valuations against market prices.
Collect, check, and log NATIS registration documents to maintain accurate records.

Financial & Handover Coordination

Prepare and issue invoices, confirm payments, and oversee buyer handovers.
Ensure that buyers receive keys, manuals, and compliance documents on delivery.
Maintain a digital key control system and perform weekly audits for accountability.
Carry out work efficiently to reduce delays and help the office achieve its operational goals.

Logistics & Compliance

Schedule and monitor vehicle movements between different branches or locations.
File all necessary documents such as sales agreements, auction results, and compliance certificates both digitally and physically.
Record daily activities in the Operations Logbook and assist during audits when required.
Support the compliance process by following company policies and industry standards.

Qualifications and Experience

To qualify for this position, candidates must meet the following requirements:

Minimum Qualification: High school diploma (NQF Level 4).
Experience: 1–2 years in an administrative position (experience in the automotive trade will be an advantage).
Technical Skills: Proficiency in Microsoft Office (especially Excel).
Personal Traits: Strong attention to detail and excellent time management.
Driver’s License: A valid driver’s license is required.

Key Skills and Competencies

To succeed as a General Office Assistant at Kia South Africa, you should possess the following abilities:

Skilled in filing, record-keeping, and database management (digital and paper-based).
Ability to manage schedules, book meetings, and coordinate travel arrangements when needed.
Strong understanding of office operations, including inventory and equipment management.
Comfortable handling data entry, spreadsheets, and reports accurately.
Ability to write professional business correspondence and communicate clearly across teams.
High level of confidentiality when handling sensitive information.
Flexibility to adapt to changing priorities in a busy work environment.
Capable of meeting performance targets and delivering results within set timelines.
Familiarity with governance and compliance processes to ensure smooth and lawful operations.

Why You Should Apply

Working at Kia South Africa means joining a company that values growth, teamwork, and excellence. As a General Office Assistant, you’ll be exposed to the inner workings of one of the world’s most recognized car brands. You’ll gain valuable administrative experience in a professional setting, while also learning how operations, finance, and logistics come together in the automotive industry.

This position is ideal for young professionals looking to build their careers in administration or office management. Kia offers a supportive and structured work environment where dedication and attention to detail are rewarded.

If you are reliable, motivated, and eager to grow, this role could open doors to exciting future opportunities within the company.