Assupol Personal Assistant to the Executive Head position

Assupol invites suitably qualified and experienced applicants to apply for the Personal Assistant to the Executive Head position (Reference: PA: Executive Head_1). This is a permanent executive-level role designed for a highly organised, professional, and experienced Personal Assistant who can provide strong administrative and secretarial support at senior management level. The position offers a market-related salary and the opportunity to work closely with executive leadership in a fast-paced corporate environment.

If you have several years of experience supporting senior executives, enjoy managing complex schedules, and are confident handling confidential information, this role could be your next big career step.

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Why This Personal Assistant Role Is a Big Deal

Working as a Personal Assistant to an Executive Head is not an ordinary admin job. You become the right hand of executive leadership, helping the organisation run smoothly by keeping everything organised, on time, and well-documented.

This role requires someone who can think ahead, stay calm under pressure, and handle multiple tasks without losing focus. The Executive Head relies on you to manage communication, meetings, reports, and travel, making your role critical to decision-making and daily operations.

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What the Role Is All About

The Personal Assistant will provide full secretarial and administrative support to the Executive Head, following Treating Customers Fairly (TCF) principles. You will manage communication, coordinate meetings, prepare documents, and ensure the Executive Head has everything needed to perform their duties effectively.

This role combines administration, coordination, reporting, and executive support, making it ideal for someone who enjoys structure, responsibility, and working at senior level.

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Key Responsibilities You Will Handle

Executive Administration and Communication

Your daily responsibilities will include:

• Attending to all incoming calls professionally
• Managing and sorting emails and correspondence
• Handling diary management for the Executive Head
• Receiving and welcoming visitors courteously and professionally
• Compiling, typing, and formatting letters and official documents

You will be the first point of contact for many internal and external stakeholders, so professionalism and attention to detail are essential.

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Meetings, Committees, and Board Support

A large part of this role involves organising and supporting high-level meetings.

You will be responsible for:

• Planning and organising Executive Head meetings
• Compiling and distributing board packs and committee documents
• Preparing and sharing agendas and meeting notices
• Taking accurate minutes and distributing them on time
• Keeping proper records of all committee documents and correspondence
• Arranging refreshments for meetings when required

Your work ensures that meetings are productive, well-prepared, and properly documented.

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Reporting and Documentation

You will also play a key role in reporting and record keeping.

This includes:

• Compiling presentation reports for executive use
• Coordinating and preparing monthly management reports
• Providing the Executive Head with all relevant documentation ahead of meetings
• Maintaining organised and secure record-keeping systems

Accuracy is critical, as these documents are often used for decision-making at the highest level.

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Budget, Payments, and Office Support

The role includes financial and office-related tasks, such as:

• Monitoring and tracking budgets
• Handling payment requests and credit card statements
• Ordering stationery and office supplies
• Liaising with IT regarding technical issues

These tasks require trust, confidentiality, and strong organisational skills.

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Travel and Accommodation Arrangements

You will manage all travel-related needs for the Executive Head, including:

• Booking travel and accommodation
• Managing schedules and special requirements
• Processing travel-related claims accurately and on time

This requires careful planning to ensure smooth business travel.

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Who Should Apply for This Position?

This role is suited to someone with strong executive-level PA experience who understands the demands of senior management support.

Minimum Education Requirements

Applicants must have:

• Matric
• A Secretarial Diploma
• A Technical or Legal Certificate (advantageous)
• Advanced MS Office skills
• A Minutes Taking Certificate or Course

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Required Experience

To be considered, you must have:

• At least 5 years’ experience as a Personal Assistant to an Executive Head or senior executive
• Proven experience working at executive or board level
• Strong understanding of corporate governance and confidentiality

This is not a junior role. Experience and maturity are essential.

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Skills and Personal Qualities That Matter

The ideal candidate will have:

• Excellent organisation and time-management skills
• Strong written and verbal communication
• Ability to handle confidential and sensitive information
• Confidence to interact with executives, board members, and external stakeholders
• Ability to work independently and manage pressure
• Strong attention to detail and follow-through

Being proactive and reliable is key to success in this role.

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Job Details at a Glance

• Job Title: Personal Assistant – Executive Head
• Reference Number: PA: Executive Head_1
• Work Level: Executive
• Job Type: Permanent
• Salary: Market Related
• Employment Equity: Not an EE position

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Why This Role Is Worth Considering

This position offers more than just a salary. It provides:

• Exposure to executive leadership and decision-making
• Long-term career stability in a permanent role
• Professional growth at executive level
• The chance to work in a structured, corporate environment

For an experienced Personal Assistant looking to grow and be valued at senior level, this is a strong opportunity.

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Take the Next Step in Your Executive Support Career

If you meet the requirements and have the experience to support an Executive Head with confidence and professionalism, this Assupol Personal Assistant role could be the perfect next move in your career.

Apply with care, ensure your documents are up to date, and take the opportunity to step into a role where your skills truly matter.