Cape Peninsula University of Technology Is Hiring 11 Office Assistants – Here’s How to Apply Before the Deadline

The Cape Peninsula University of Technology (CPUT) invites suitably qualified applicants to apply for their Office Assistant Vacancies (X11 Posts). The closing date for applications is 19 October 2025.

If you’re organized, good with people, and ready to start a career in administration, this opportunity could be your perfect start. These positions are available within the Academic Administration Department, helping to manage processes from Applications to Graduation while ensuring excellent customer service to students and stakeholders.

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Step Into a Meaningful Administrative Role

Working as an Office Assistant at CPUT means becoming part of a respected university that’s known for its commitment to academic excellence, innovation, and community service. This is your chance to contribute to a professional environment while gaining valuable experience in higher education administration.

You’ll support daily office operations, help students and staff with academic-related matters, and ensure smooth processing of important documents. Every task you handle helps keep the university running efficiently — from handling applications and graduation files to communicating with departments and students.

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What You’ll Be Doing

As an Office Assistant, your main duties will involve assisting with administrative tasks, maintaining accurate records, and offering support to both staff and students. Below are some of the key responsibilities you can expect:

• Perform general office duties and follow workplace rules and procedures.
• Work closely with internal and external stakeholders to ensure smooth communication.
• Apply university policies, rules, and legislation correctly when handling administrative processes.
• Support senior staff members with assigned tasks and help maintain workflow efficiency.
• Assist in managing and filing student records — both digital and physical — according to official guidelines.
• Respond quickly and politely to student and staff enquiries, ensuring excellent customer service.
• Help manage the admissions inbox and respond to applicant queries.
• Follow up on missing documentation by contacting applicants directly.
• Guide applicants visiting on-campus application venues and assist them with login and application steps.
• Retrieve documents and prepare proof of registrations when needed by auditors or departments.
• Support the Graduation Department (AGC) during ceremonies and assist with additional ad hoc duties.

If you are placed within the International Section, you’ll have additional responsibilities such as:

• Filing international student registration documents as required by the Department of Home Affairs.
• Assisting as a liaison with Visa Facilitation Centres, Embassies, and Refugee Centres.
• Helping verify and confirm student registration letters for international purposes.
• Supporting international administrators in managing enquiries and daily tasks.

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What You’ll Need to Qualify

To be considered for this position, applicants must meet the following minimum requirements:

• Matric (Grade 12) or a related tertiary qualification.
• At least 1 year of administrative experience — preferably in a higher education environment.

Recommended (advantageous but not required):

• Familiarity with the Integrator Student Management System (ITS) will be a big advantage.

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Skills and Competencies

To succeed in this role, you’ll need to bring a strong work ethic and essential professional skills. The ideal candidate should have:

• Excellent communication skills (both written and verbal).
• High attention to detail and strong organizational abilities.
• Good computer literacy, including familiarity with Microsoft Office applications.
• Strong time management skills to handle multiple tasks efficiently.
• Good interpersonal skills and a team-oriented attitude.
• A strong sense of ethics and responsibility, especially when handling confidential student information.

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Why You Should Apply

This position is more than just an administrative role — it’s a chance to grow in a respected university environment. You’ll gain hands-on experience in office management, document control, student engagement, and higher education administration — skills that can open doors to future opportunities within and beyond CPUT.

You’ll also get to work in a supportive team environment that values learning, efficiency, and excellence. For candidates who take initiative and perform well, this experience can serve as a powerful stepping stone for career growth in academic or administrative sectors.

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Salary Package

The annual salary package (including medical aid contributions based on a principal member only) will be confirmed by the university. Compensation will depend on qualifications and experience.

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How to Apply

Interested candidates are encouraged to apply before the deadline. Applications must be submitted online through the official CPUT career portal.

For help with your online application, please contact:
Mr. Odwa Siza (Human Capital Department)
Email: sizaod@cput.ac.za

Phone: 021 959 6738

Closing Date: 19 October 2025

If you haven’t been contacted within a few weeks after the closing date, please consider your application unsuccessful.

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Final Thoughts

Joining the Cape Peninsula University of Technology as an Office Assistant is an exciting opportunity for anyone looking to start or grow their career in administration. You’ll be working in a dynamic academic environment where you can learn, contribute, and make a real impact on the lives of students.

Don’t miss your chance to be part of a leading institution that values professionalism, growth, and teamwork. Submit your application before 19 October 2025 and take the first step toward an exciting new chapter in your career.