If you’re organised, detail-oriented, and love working in a professional office environment, this could be the perfect job for you. The Department of Cultural Affairs and Sport (DCAS) in the Western Cape Government is looking for a Personal Assistant to support the Head of Department. This is a permanent position with a good salary, benefits, and the chance to work at the heart of government operations.
About the Job
This role is about more than just answering phones or setting up meetings — you’ll be the right-hand person to a senior manager, helping them run their office smoothly. You will handle sensitive information, manage schedules, coordinate meetings, and provide high-level administrative support.
If you enjoy working behind the scenes to make sure everything runs like clockwork, this is the kind of role where your skills will really shine.
Position Details
- Job Title: Personal Assistant: Office of the Head of Department
- Reference Number: CAS 31/2025
- Department: Cultural Affairs and Sport
- Location: Western Cape
- Salary Level: 7
- Salary Range: R 325 101 – R 382 959 per year (plus benefits such as pension contributions, medical aid, and housing assistance, if eligible)
- Job Type: Permanent
- Closing Date: 8 September 2025
- Contact for Enquiries: Mr D Burger – (021) 483 9505
Minimum Requirements
To apply, you must have:
- Grade 12 (Senior Certificate or equivalent qualification)
- An accredited secretarial diploma or administrative qualification at NQF level 5 or higher
- At least 3 years of relevant experience providing secretarial or administrative support to senior management
What You’ll Do in This Role
Your key responsibilities will include:
- Reception and Secretarial Duties:
- Greet visitors and answer calls in a professional way.
- Keep the manager’s diary updated.
- Handle incoming and outgoing correspondence.
- Meeting Support:
- Organise and prepare meetings.
- Take minutes and follow up on action points.
- Policy and Procedure Management:
- Read and understand government and departmental rules.
- Apply these correctly when handling tasks.
- Administrative Tasks:
- Keep filing systems updated.
- Draft and format documents.
- Manage stationery and office supplies.
- Budget Administration:
- Help the manager monitor and manage the office budget.
- Process payments and check invoices.
Skills and Competencies You Need
- Knowledge of:
- Government policies, laws, and regulations
- Financial administration processes
- Information systems like LOGIS
- Report writing and procedures
- Skills in:
- Communication (both verbal and written)
- Interpersonal relations
- Planning and organising
- Analytical thinking
- Computer literacy (MS Office)
- Reading and interpreting regulations
- A valid Code B driver’s licence will be an advantage, but people with disabilities that prevent driving can still apply if they have transport access.
Important Notes
- Shortlisted candidates will need to submit documents for verification and pass criminal record checks.
- You may have to do a practical test or interview.
- Reference checks will be done with previous employers.
- The recruitment process will follow the Western Cape Government’s employment equity targets.
- No late applications will be accepted.
Why Apply for This Job?
- Stable government position with benefits.
- Opportunity to work closely with senior decision-makers.
- A role where your organisational skills will have a real impact.
- Exposure to the inner workings of a government department.
How to Apply
Submit your application online via the Western Cape Government jobs portal before 8 September 2025. Make sure your CV clearly shows your secretarial/administrative experience, qualifications, and any relevant skills.
For technical issues with your application, call the helpline at 086 137 0214 (Monday to Friday, 08:00–16:00). For questions about the role, contact Mr D Burger at (021) 483 9505.
