Humankind Group invites suitably qualified applicants to apply for the Personal Assistant (PA) Vacancy in Somerset West. This is a full-time, office-based position for an organised and reliable person who can provide administrative support to senior management. Experience in the property or construction industry is preferred. The salary ranges from R170,000 to R240,000 per year.

If you have experience as a Personal Assistant, Executive Assistant or Senior Administrator and are good at managing schedules, meetings, documents and multiple tasks, this opportunity could be worth considering.

About the Humankind Group Personal Assistant Job

The successful candidate will work closely with senior management in a busy professional office environment.

The role is suited to someone who enjoys keeping things organised and making sure important tasks are completed on time. You will need to manage different responsibilities during the day, communicate with clients and stakeholders and provide reliable administrative support to management.

Because the position involves working with senior employees and handling confidential information, professionalism and trust are very important.

The job is full-time and office-based in Somerset West.

Personal Assistant Job Reference

Applicants should take note of the following reference:

Reference: HC005588-Robyn-1

This reference may be useful when identifying the position or submitting an application.

What Will the Personal Assistant Do?

The Personal Assistant will provide day-to-day support to senior management.

The position includes administrative work, calendar management, communication, meetings, travel arrangements, financial administration and project support.

Managing Calendars and Appointments

One of the main responsibilities will be keeping management’s schedule organised.

This includes:

• Managing calendars.
• Booking appointments.
• Managing daily schedules.
• Making sure meetings and appointments are properly arranged.
• Helping management stay on top of important commitments.
• Managing changes to schedules when necessary.

Good time management is important because the successful candidate may need to handle several appointments and priorities at the same time.

Handling Emails, Calls and Documents

The Personal Assistant will also act on behalf of management when dealing with routine communication.

Responsibilities include:

• Handling emails.
• Answering or managing telephone calls.
• Preparing and managing documents.
• Passing information to the correct people.
• Making sure important correspondence is dealt with promptly.
• Keeping communication organised.

The person appointed should have strong written and verbal communication skills.

Organising Meetings

The successful applicant will help make sure meetings run smoothly.

This may involve:

• Coordinating meetings.
• Booking meeting times.
• Preparing agendas.
• Making sure the required information is available before meetings.
• Taking meeting minutes.
• Keeping records of decisions and action points.
• Following up on tasks when required.

Attention to detail is important when recording information from meetings.

Travel and Accommodation Arrangements

The Personal Assistant will also assist senior management with business travel.

Duties include:

• Arranging travel.
• Booking accommodation.
• Preparing travel itineraries.
• Keeping travel information organised.
• Making sure management has the information needed for trips.

The successful applicant should be comfortable working with different arrangements and handling changes when plans are updated.

Invoicing and Basic Financial Administration

The position also includes some basic financial and administrative duties.

The Personal Assistant will assist with:

• Invoicing.
• Tracking expenses.
• Basic financial administration.
• Keeping financial records organised.
• Making sure relevant information is captured accurately.

Applicants do not need to be full-time accountants for this role, but they should be comfortable working with numbers, documents and basic office financial tasks.

Project Coordination Support

The Personal Assistant will also help management keep track of projects and deadlines.

This can include:

• Supporting project coordination.
• Tracking deadlines.
• Following up on outstanding tasks.
• Keeping project information organised.
• Communicating updates to the relevant people.
• Helping management stay aware of important dates.

The ability to manage multiple priorities will be important in this part of the job.

Filing and Record Keeping

Accurate record keeping is another key responsibility.

The successful applicant will be expected to:

• Maintain filing systems.
• Organise documents.
• Keep records accurate and up to date.
• Make sure important information can be found when needed.
• Handle confidential documents professionally.

Strong organisational skills will help the successful candidate manage this part of the position.

Working With Clients and Stakeholders

The Personal Assistant will be an important link between senior management and other people.

This includes acting as a point of contact between:

• Management.
• Clients.
• Stakeholders.
• Employees.
• Other business contacts.

Professional communication is essential because the person in this role will represent management when handling certain communications and administrative matters.

General Office and Personal Support

The role may also involve general office support and occasional personal assistance for senior management.

Applicants should therefore be flexible and willing to assist with different tasks when needed.

The ability to adapt to changing priorities will be useful in this position.

Humankind Group Personal Assistant Requirements

Before applying, applicants should make sure they meet the required skills and experience.

Previous Experience

Applicants should have previous experience as one of the following:

• Personal Assistant.
• Executive Assistant.
• Senior Administrator.

Experience in a similar senior administrative role will help the applicant understand the level of organisation and responsibility expected.

Property or Construction Experience

Experience in the property or construction industry is preferred.

While this is listed as preferred experience, applicants should carefully consider how their previous industry experience relates to the duties of the position.

Language Requirements

Excellent communication skills are required.

Applicants must be able to communicate effectively in:

• English
• Afrikaans

Both languages are listed as essential requirements.

Administrative and Organisational Skills

The successful candidate should have strong administrative and organisational abilities.

You should be able to:

• Plan your work.
• Organise information.
• Manage several tasks at once.
• Prioritise urgent work.
• Meet deadlines.
• Keep accurate records.
• Follow up on outstanding tasks.
• Work independently when required.

The role is suited to someone who enjoys structure and knows how to keep a busy office running smoothly.

Microsoft Office and Computer Skills

Applicants must be proficient in Microsoft Office and comfortable using general office systems.

This means the successful candidate should be confident working with common office software and digital administrative tools.

Computer skills will be needed for tasks such as managing calendars, preparing documents, handling emails and maintaining records.

Personal Qualities for This Role

Humankind Group is looking for someone who is more than just organised.

The ideal candidate should be:

• Detail-oriented.
• Reliable.
• Professional.
• Proactive.
• Well organised.
• Comfortable multitasking.
• Able to work under pressure.
• Good at communication.
• Respectful of confidentiality.
• Able to meet deadlines.
• Comfortable supporting senior management.

Confidentiality is especially important because a Personal Assistant may have access to private business information, schedules, documents and other sensitive office information.

Why This PA Opportunity Could Be Worth Considering

A Personal Assistant can play an important role in a business. Senior managers often have busy schedules and many responsibilities, so having someone who can organise appointments, handle communication, track deadlines and keep information in order can make a major difference.

This role also provides an opportunity to work closely with senior leadership in a professional environment.

For someone who enjoys administration and wants to build experience working directly with senior management, the position could provide useful professional exposure.

What Is the Salary?

The advertised package and remuneration for the position is:

R170,000 – R240,000 per year

This works out to an annual salary range rather than a monthly figure.

The position is also described as a stable, full-time opportunity in a professional working environment.

Work Location and Employment Type

Position: Personal Assistant (PA)
Location: Somerset West
Employment Type: Full-time
Work Arrangement: Office-based
Industry Preference: Property / Construction
Reference: HC005588-Robyn-1
Salary: R170,000 – R240,000 annually

Who Should Apply?

This vacancy may be suitable for someone who already has experience as a Personal Assistant, Executive Assistant or Senior Administrator.

It could particularly suit an applicant who:

• Has strong administration experience.
• Is confident communicating in English and Afrikaans.
• Has excellent organisational skills.
• Can manage busy calendars and schedules.
• Can arrange meetings and travel.
• Is comfortable with basic financial administration.
• Has experience maintaining office records.
• Can work with clients and stakeholders professionally.
• Understands the importance of confidentiality.
• Is proficient in Microsoft Office.
• Has property or construction industry experience.

If you enjoy being the person who keeps everything organised behind the scenes, this could be an interesting opportunity to explore.

Humankind Group Personal Assistant Job Summary

Company: Humankind Group
Position: Personal Assistant (PA)
Reference: HC005588-Robyn-1
Location: Somerset West
Employment: Full-time
Work Environment: Office-based
Salary: R170,000 – R240,000 per year
Preferred Industry Experience: Property / Construction
Required Experience: Personal Assistant, Executive Assistant or Senior Administrator
Languages: English and Afrikaans
Computer Skills: Microsoft Office and general office systems

Applicants who meet the requirements should make sure their CV clearly shows their previous administrative experience, computer skills, language abilities and any property or construction industry experience.

For someone who is organised, dependable and comfortable handling several responsibilities at once, the Humankind Group Personal Assistant vacancy in Somerset West could be a chance to take on a role with direct exposure to senior management and a professional working environment.