SAPS Secretary / Office Assistant Vacancy 2026: Grade 12 Applicants Can Earn R237,453 Per Year

The South African Police Service (SAPS) invites suitably qualified South African citizens to apply for its Secretary / Office Assistant Vacancy (1 Post) within the Presidential Protection Service in Pretoria, Gauteng. Applicants who have Grade 12, a Senior Certificate or an NCV Level 4 qualification can apply. The successful candidate will receive a salary of R237,453 per annum (Level 05). The closing date for applications is 20 November 2026 at 16:00.

This is an opportunity for job seekers who are interested in office administration and secretarial work within the government. The successful applicant will provide administrative support to the Section Head: Physical Protection and help with the daily running of the office.

The job involves preparing documents, answering telephone calls, arranging meetings, managing office records and handling official correspondence. Candidates should have good communication skills, computer knowledge and the ability to organise office activities.

If you have completed Grade 12 and are looking for a government administration job, this SAPS vacancy may be worth considering.

SAPS Secretary / Office Assistant Vacancy 2026: Job Details

Here is a summary of the advertised position to help you understand what SAPS is offering.

• Employer: South African Police Service (SAPS)
• Job Title: Secretary / Office Assistant
• Reference Number: PPS 15/2026
• Number of Posts: 1
• Component: Presidential Protection Service
• Section: Physical Protection
• Location: SAPS Headquarters, Pretoria, Gauteng
• Salary: R237,453 per annum
• Salary Level: Level 05
• Monthly Salary Estimate: Approximately R19,788 before deductions
• Minimum Qualification: Grade 12, Senior Certificate or NCV Level 4
• Employment Sector: Government
• Application Method: Email
• Closing Date: 20 November 2026
• Closing Time: 16:00

The advertised annual salary works out to approximately R19,788 per month before deductions. The actual take-home amount may be lower depending on applicable deductions and employment benefits.

Minimum Requirements for the SAPS Secretary / Office Assistant Job

Applicants interested in this position must meet the minimum requirements set by the South African Police Service.

The position is open to South African citizens who have the required educational qualification and can perform general office administration duties.

To qualify, applicants must meet the following requirements:

• Must be a South African citizen.
• Must have Grade 12, a Senior Certificate, NCV Level 4 or an equivalent NQF Level 4 qualification recognised by SAQA.
• Must be able to communicate in English and at least one other official South African language.
• Must have general computer literacy skills.
• Must understand the basic duties of a secretary or office assistant.
• Must be able to work independently and complete tasks responsibly.
• Must demonstrate honesty, integrity and accountability.
• Must have good written and verbal communication skills.
• Must have good planning and organisational abilities.
• Must be able to work well with other people.
• Must have problem-solving skills.
• Must be willing to assist members of the public and other employees professionally.
• Must be able to work under pressure.
• Must be willing to work extended hours when required.

Having additional training in administration, secretarial services or a related field will be an advantage.

Is previous work experience required?

The vacancy advertisement does not specify a minimum number of years of work experience. However, applicants should make sure that their CV clearly explains their qualifications, computer skills and any relevant administrative experience they may have.

Computer Skills Required for the SAPS Vacancy

Computer knowledge is important for this position because the successful candidate will spend much of their time working with documents, emails, office records and other administrative tasks.

Applicants should have a good working knowledge of Microsoft Office programmes, including:

• Microsoft Word: Used to type letters, reports, meeting minutes and other official documents.
• Microsoft Excel: Used to work with spreadsheets, information and office records.
• Microsoft PowerPoint: Used to prepare presentations when required.
• Microsoft Outlook: Used to manage emails, appointments and office communication.
• Microsoft Office: General knowledge of common office computer applications.

Candidates should be comfortable using computers to complete everyday office duties.

Duties and Responsibilities of the SAPS Secretary / Office Assistant

The successful applicant will provide secretarial and administrative support to the Section Head: Physical Protection within the Presidential Protection Service.

This means the employee will help ensure that office activities are properly organised and that important documents, appointments and communication are handled correctly.

The main duties are explained below.

1. Secretarial and Administrative Support

One of the main responsibilities will be assisting with everyday secretarial work.

The successful candidate will help organise meetings, prepare documents and handle communication between different offices.

Duties include:

• Arranging meetings and making the necessary preparations.
• Preparing meeting agendas.
• Typing official documents and correspondence.
• Taking minutes during meetings.
• Answering incoming telephone calls.
• Screening telephone calls and directing them to the correct people.
• Managing incoming and outgoing correspondence.
• Communicating with different SAPS sections and regional offices.
• Providing general administrative assistance to the Section Head.

Applicants should have good communication skills and be able to handle office requests in a professional manner.

2. Filing and Records Management

The employee will also be responsible for helping maintain proper office records.

Government offices deal with many documents, and these records must be organised and stored correctly so that they can be found when needed.

Responsibilities include:

• Maintaining an organised filing system.
• Keeping office records accurate and up to date.
• Managing the brought-forward system for matters that require follow-up.
• Filing and storing official documents.
• Making sure that important paperwork is handled correctly.
• Protecting confidential and classified information.
• Following the Minimum Information Security Standards (MISS) when handling sensitive information.

Applicants must understand the importance of keeping official information private and secure.

3. Diary Management and Travel Arrangements

The successful candidate will assist with managing the office diary and organising appointments.

This responsibility is important because the office may have several meetings, visitors and official activities that need to be arranged.

Duties include:

• Managing the office diary.
• Scheduling meetings and appointments.
• Confirming meeting arrangements.
• Making official travel arrangements.
• Booking accommodation for authorised official trips.
• Receiving visitors at the office.
• Assisting visitors with the information they need.

Good planning and time-management skills will help the successful applicant perform these duties properly.

4. General Office Administration

The Secretary / Office Assistant will also help with other administrative activities needed to keep the office running smoothly.

These duties include:

• Preparing and submitting financial claims.
• Operating office equipment such as computers, photocopiers, fax machines and telephones.
• Monitoring office supplies and stationery.
• Helping manage office inventory.
• Arranging refreshments for visitors during meetings.
• Keeping the office clean, organised and professional.
• Providing general support when requested by the supervisor.

The successful candidate should be willing to handle different tasks and follow instructions from the relevant supervisor.

5. Office Resource Management

Another responsibility involves helping manage resources allocated to the office.

These may include office equipment, supplies, finances and other resources needed for daily operations.

The employee will be expected to:

• Assist with managing office resources.
• Help monitor the use of office equipment and supplies.
• Exercise proper control over allocated resources.
• Support the responsible use of human, physical and financial resources.
• Help ensure that daily office activities are completed efficiently.

How to Apply for the SAPS Secretary / Office Assistant Vacancy

Applicants who meet the requirements must submit their applications by email using one of the official email addresses provided in the vacancy advertisement.

Follow the steps below to prepare your application.

Step 1: Complete the Z83 Application Form

You must complete the prescribed new Z83 Application for Employment Form (2021 version).

Make sure that you provide the correct information in all the required sections.

When completing the form, include the following vacancy details:

• Department: South African Police Service
• Position: Secretary / Office Assistant
• Reference Number: PPS 15/2026
• Component: Presidential Protection Service

Check your personal information, contact details, qualifications and employment history before signing the form.

Step 2: Prepare Your Updated CV

You must also attach a comprehensive and updated Curriculum Vitae (CV).

Your CV should clearly explain your educational background, skills and work experience, where applicable.

Make sure you include:

• Your personal and contact details.
• Your Grade 12 or other relevant qualifications.
• Your computer skills.
• Your administrative and secretarial abilities.
• Any relevant work experience.
• Other training or certificates that may support your application.

Keep your CV clear and easy to read. Avoid including information that is not relevant to the position.

Step 3: Submit Your Application by Email

Once your Z83 form and CV are ready, send them to one of the following SAPS recruitment email addresses:

Official Application Email Addresses:

• MnyalatyhoLL@saps.gov.za
• SekwapeND@saps.gov.za
• SibandeK@saps.gov.za
• ModihaI@saps.gov.za

You can click on any of the email addresses above to open your email application.

Suggested Email Subject:

Application for Secretary / Office Assistant – PPS 15/2026

Before sending your application, check that both documents are attached and that the reference number is correct.

Applicants should submit their applications before the closing date to avoid missing this opportunity.

Important Application Instructions

The South African Police Service has specific recruitment conditions that applicants must follow.

Take note of the following important information:

• Applications must be submitted using the prescribed 2021 Z83 application form.
• A comprehensive CV must accompany the application.
• Applicants must provide the correct job title and reference number.
• Separate applications must be submitted when applying for more than one advertised vacancy.
• Late applications will not be considered.
• Shortlisted applicants must produce original identity documents and educational qualifications when requested.
• SAPS may verify qualifications, employment history and other information provided in the application.
• Applicants must not have previous criminal convictions or pending criminal or departmental cases.
• Candidates must be willing to undergo fingerprint screening and background checks.
• Shortlisted applicants may be required to undergo security clearance and integrity assessments.
• Practical assessments relevant to the position may also form part of the selection process.

Successful candidates must meet the applicable SAPS employment and security requirements.

Important DNA requirement: The advertisement states that newly appointed SAPS employees are required to provide a buccal sample for the creation of a forensic DNA profile in line with the relevant legislation.

Applicants should understand these conditions before submitting their applications.

SAPS Recruitment and Selection Process

After the closing date, SAPS will review the applications and identify candidates who meet the advertised requirements.

Shortlisted applicants may be invited to participate in interviews and other assessments.

The selection process may include:

• Interviews with the recruitment panel.
• Practical assessments related to the job.
• Integrity assessments.
• Reference checks.
• Qualification verification.
• Fingerprint screening.
• Security clearance and background checks.

The South African Police Service is an equal opportunity and affirmative action employer. The organisation aims to promote representivity within the Public Service.

Only successful candidates will receive communication from the department.

If you have not received any communication within three months after the closing date, you should consider your application unsuccessful.

Enquiries and Contact Details

Applicants who need more information about the Secretary / Office Assistant position can contact the SAPS officials listed below.

1. Warrant Officer Mnyalatyho

Telephone: 012 400 5105

2. AC Sekwape

Telephone: 012 400 5137

3. AC Modiha / HRC Sibande

Telephone: 012 400 5147

Use these contact details for questions about the advertised vacancy and recruitment process.

Closing Date for the SAPS Secretary / Office Assistant Vacancy

The closing date for applications is Friday, 20 November 2026 at 16:00.

Applicants are encouraged to prepare their documents and submit their applications as early as possible.

Remember that late applications will not be accepted. Make sure that your completed Z83 form and updated CV are sent to one of the official SAPS recruitment email addresses before the deadline.

Why Consider This SAPS Government Job?

The SAPS Secretary / Office Assistant vacancy is an opportunity for people who have completed Grade 12 and want to work in government administration.

The position offers an annual salary of R237,453, which is approximately R19,788 per month before deductions.

Working within the Presidential Protection Service also gives the successful candidate an opportunity to support the administrative operations of an important SAPS component.

The job may be suitable for people who enjoy working with computers, organising documents, communicating with others and keeping an office running smoothly.

Although the position requires strong organisational and communication skills, the advertisement does not state a specific minimum number of years of work experience.

If you meet the requirements, have the necessary computer skills and are interested in office administration, consider applying.

Do not miss the deadline. Submit your application before 20 November 2026 at 16:00.