Road Accident Fund is Hiring! Apply Now for Administrative Assistant Jobs (X4 Posts)

The Road Accident Fund (RAF) invites qualified candidates to apply for the Administrative Assistant (Document Services) vacancies (X4 Posts). These are fixed-term contract positions based in Menlo Park, Gauteng, South Africa. The closing date for applications is 11 February 2025. If you have a Matric (Grade 12) qualification and at least one year of admin experience, this could be your chance to secure a stable job with great benefits!

📌 About the Road Accident Fund (RAF)

The Road Accident Fund (RAF) is a government organization that provides financial support to people involved in motor vehicle accidents. They focus on helping injured individuals with medical care and compensation while also promoting road safety in South Africa.

Right now, RAF is looking for Administrative Assistants to help manage important documents and keep things running smoothly. If you’re organized, good with computers, and have a keen eye for detail, this could be a great opportunity for you!

💼 Job Title: Administrative Assistant (Document Services) X4

🔹 Division: Operations
🔹 Reference No: 5315
🔹 Location: Menlo Park, Gauteng
🔹 Employment Type: Fixed-Term Contract
🔹 EE Targeted Role (Disability Friendly): Yes
🔹 Salary: R244,732.00 per year
🔹 Closing Date: 11 February 2025

🔍 What Will You Be Doing?

As an Administrative Assistant, your main job will be to handle and organize important documents. This includes processing mail, scanning files, sorting documents, and managing correspondence. Here’s what you’ll be responsible for:

📩 Mail & Document Management

✅ Receive, register, and stamp incoming mail.
✅ Sort and deliver mail to the right departments.
✅ Scan and index documents for easy digital access.
✅ File documents properly according to company rules.
✅ Prepare outgoing mail and ensure it’s correctly posted.
✅ Keep track of all registered mail and deliveries.

📂 Correspondence & Data Processing

✅ Perform scanning and indexing of important paperwork.
✅ Ensure copied and bound documents are high quality.
✅ Manage document archiving and retrieval.
✅ Validate and process writs, summons, and legal paperwork.
✅ Contact attorneys for missing details when needed.

💳 Banking & Payment Processing (BIF)

✅ Capture and verify Banking Indemnity Forms (BIF).
✅ Make sure claimants and suppliers get paid on time.
✅ Prevent fraud by following strict verification steps.

⚙️ Equipment & Infrastructure Maintenance

✅ Ensure mailroom equipment is in good working order.
✅ Monitor and report issues with the franking machine.
✅ Help retrieve documents from the digital database (SharePoint).
✅ Identify potential issues and suggest solutions to management.

✅ What You Need to Apply

📚 Minimum Education & Training:
✔️ Matric (Grade 12) or NQF Level 4 equivalent.

💼 Minimum Work Experience:
✔️ At least one year of experience in an administrative role.

🧠 Key Skills & Competencies:
✔️ Strong communication skills (written & verbal).
✔️ Good planning & organization abilities.
✔️ Basic computer literacy (Microsoft Office, scanning tools).
✔️ Ability to work well in a team.
✔️ Strong attention to detail and integrity.
✔️ Understanding of diversity and customer service.

🔔 Important Information

📌 Employment Equity: Preference will be given to People with Disabilities.
📌 Security Vetting: Background checks will be conducted before hiring.
📌 Foreign Qualifications: If you studied outside South Africa, you need to get your qualifications verified by SAQA (South African Qualifications Authority).

📢 If you don’t hear from RAF within six weeks after the closing date, consider your application unsuccessful.

📩 How to Apply

If you’re interested and meet the requirements, don’t wait! Apply before 11 February 2025 and take the next step toward an exciting career with the Road Accident Fund!