Woolworths invites suitably qualified applicants to apply for the Buyers Assistant: Dairy Vacancy in its Foods business unit. The closing date for applications is 25 September 2026. This is a full-time opportunity based in South Africa and is suitable for candidates who have Matric (Grade 12) and at least 2 years of relevant administration experience.
If you are good with numbers, enjoy working with people and have strong administration skills, this could be an opportunity to take the next step in your career. The successful candidate will work closely with the Dairy Buying team and provide support to the Buyer with important buying, pricing, supplier, reporting and administration tasks.
The Buyers Assistant will play an important support role within the Dairy team. The main purpose of the position is to help the Buyer manage the daily buying processes needed to reach the department’s commercial goals.
The job involves much more than basic office administration. You will work with suppliers, buyers, planners and other teams to make sure information is correct and that products are available when needed.
Some of the key areas you will support include:
Woolworths is also looking for someone who is interested in learning more about the Dairy category. The successful candidate should be willing to understand the products, suppliers and buying processes while continuing to develop their own skills.
Before applying, make sure you meet the main requirements for the position.
Applicants should have:
An Accounting Diploma will be an advantage, although it is not listed as a compulsory requirement.
The Buyers Assistant role involves working with different systems and large amounts of information. Previous experience with certain systems will therefore be useful.
Experience with the following systems is listed as an advantage:
You do not need to assume that you must have experience with every system listed. However, any relevant system experience can be useful when applying for a role that involves buying administration and supplier information.
Strong Microsoft Office skills are also important. In particular, you should be comfortable using:
Excel is especially useful because the position involves preparing reports, maintaining information and working with supplier and sales data.
Woolworths is looking for a person who can work accurately, communicate well and stay organised.
The successful candidate should have the following qualities:
You will work closely with Buyers, Planners, suppliers and other teams. Being able to work well with people at different levels is important.
The job involves pricing, product information, orders, reports and supplier data. Small mistakes can affect other parts of the business, so you need to check your work carefully.
You should be able to look ahead and understand what the Buying team may need. Instead of always waiting for instructions, you should be willing to act when something needs attention.
There will be several tasks and deadlines to manage. Good planning will help you complete your work on time.
Good written and verbal communication skills are required. You will regularly communicate with suppliers, buyers, planners and other teams.
You should be comfortable making routine decisions when the Buyer is not available, while understanding when a matter needs to be escalated.
A customer-focused approach is important, even though much of the work is related to buying and administration.
Buying and retail environments can be busy, especially when there are urgent ordering or supply issues. You should be able to stay calm and focused when working under pressure.
You may work with business information that should not be shared. The successful candidate must be trustworthy and able to maintain confidentiality.
The position normally follows standard business hours.
However, applicants should be aware that the role may occasionally require weekend standby support. The successful candidate may also need to respond to operational incidents or urgent ordering requirements when necessary.
This means flexibility is important for the position.
The Buyers Assistant will perform a wide range of duties to support the Dairy Buying team.
You will assist with the administrative side of supplier management.
This includes:
Good communication and follow-up skills are important because the position involves regular contact with the supplier base.
The successful candidate will provide support with orders.
This can include:
The role also includes completing weekly bulk activities across a range of product lines.
Pricing and promotional work is another important part of the position.
The Buyers Assistant will assist with:
Accuracy is important because pricing and promotional information needs to be communicated correctly.
The position involves preparing and sending different reports.
You may be responsible for preparing:
You will also help maintain margin information and send weekly reports to the relevant teams.
The Buyers Assistant will provide general administrative support to the Buying team.
Duties may include:
Being organised will help you keep track of meetings, follow-ups and deadlines.
The position also connects the Buying team with other business areas.
The successful candidate may need to:
This means the role can involve working across different teams, not only within the Dairy Buying department.
The Buyers Assistant will also support the preparation of contracts and trading terms.
This requires attention to detail because these documents contain important information relating to business relationships and supplier arrangements.
Another responsibility is maintaining and managing static data.
Keeping information up to date helps the Buying team and other departments work with accurate product and supplier information.
The successful candidate should therefore be comfortable working with data and checking information regularly.
The role also includes departmental operating expense capturing and management.
This means the Buyers Assistant will assist with recording and managing information related to the department’s operating expenses.
This position includes many tasks where accuracy is important.
For example, the Buyers Assistant may work with:
A small error in one area could create extra work for another team. This is why Woolworths highlights accuracy, organisation and attention to detail as important skills for the position.
Take time to check that your CV clearly shows your administration experience and computer skills.
If you have experience working with suppliers, buying teams, retail administration, Excel reports, pricing, ordering or planning, make sure these skills are easy to find on your CV.
It can also help to highlight your ability to work under pressure, meet deadlines, communicate with different people and maintain accurate records.
The role requires someone who is proactive and willing to learn. Woolworths specifically highlights the importance of candidates being interested in learning more about the Dairy category and developing their skills.
The closing date for the Woolworths Buyers Assistant: Dairy Vacancy is 25 September 2026.
This full-time Foods opportunity could suit an experienced administrator who wants to move further into buying, planning and retail operations. If you meet the requirements and are interested in the role, make sure your application is submitted before the closing date.
With responsibilities covering suppliers, orders, pricing, promotions, reports, product information and administration, the position offers exposure to several areas of the retail buying process while working as part of the Dairy team.
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